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Everything you run in Total Office Manager, in the cloud, on one price per user

Accounting, dispatch, inventory, purchasing and a technician app on one database — browser-based, with a customer portal for approvals and payments, and your data exportable in full at any time.

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Product views use demo data.

Six things Total Office Manager users ask for

Themes that come up in public reviews of Total Office Manager, and what LogsNX does about each.

They ask for
A customer portal to approve estimates and pay invoices
In LogsNX
Customers approve quotes, see jobs and pay invoices by card or ACH link from a portal under your brand.
They ask for
Inventory valued the way the accountant wants
In LogsNX
Moving average or FIFO per item, landed cost on imports, truck stock per vehicle, and stock that posts to the ledger as it moves.
They ask for
Updates that do not change your data
In LogsNX
Cloud releases are tested and scheduled; self-hosted customers upgrade on their own timetable. Every document carries an audit trail, so a change is never silent.
They ask for
Speed on reports and job costing
In LogsNX
Browser-based, with a report builder and dashboards that run on the live database — no desktop client, no nightly rebuild.
They ask for
A learning curve measured in weeks, not a year
In LogsNX
Role-based training on the modules each person uses, a written scope before work starts, and go-live with us on call.
They ask for
One price without surprises
In LogsNX
One per-user price with every ERP module; FieldCX per technician; portal users free. Cloud hosting, backups and updates included.

Themes drawn from public reviews on Capterra and Software Advice, October 2026. They describe reviewers' experiences, not Aptora's current product.

Side by side

Facts as published by the vendor or listing sites on the date shown; check them with Aptora before deciding.

Aptora Total Office ManagerLogsNX ERP + FieldCX
Built forHVAC, plumbing, electrical and other contractorsContractors (with FieldCX) plus manufacturers, distributors and services firms
Runs onWindows desktop / server software, with hosting optionsAny browser; LogsNX Cloud or self-hosted on your own servers
MobileAptora mobile appFieldCX technician app (iOS/Android, works offline) and a mobile web app for everyone else
Pricing modelListed from $175 per user/month (desktop) and $125 (mobile) on Capterra, Oct 2026One per-user price, all modules; FieldCX per technician; quote in writing
Data ownershipPer vendor termsOpen-source platform; full export of every table at any time

Aptora and Total Office Manager are trademarks of Aptora Corporation. LogsNX is not affiliated with Aptora.

The office keeps the all-in-one. The trucks get an app that works offline

FieldCX runs on the same database as accounting and inventory, so a completed job is already an invoice, a stock movement and a ledger entry. Dispatchers get a board by crew and day; technicians get checklists, photos, parts, signature and payment on the phone.

  • Drag-and-drop dispatch with capacity and live locations
  • Flat-rate price book on the technician's phone
  • Truck stock per vehicle, replenished from the warehouse
  • Maintenance agreements that schedule visits and invoices
Field service on LogsNX
Stock summary: each item by warehouse, with quantity on hand and projected quantity

How a Total Office Manager migration runs

Included in implementation. Opening balances agree to your last trial balance before you switch.

  1. Export

    Customers, vendors, items and your flat-rate price book, open invoices, AR aging and the chart of accounts from Total Office Manager's export files.

  2. Map

    Accounts, tax groups, item categories and job types mapped to LogsNX with you, in a review session.

  3. Import and reconcile

    Opening balances agree to your last Total Office Manager trial balance before you switch.

  4. Go live by crew

    Dispatch and the technician app first, then accounting at a month boundary; one month in parallel if you want it.

Migration questions, answered

Does our flat-rate price book carry over?
Yes. Flat-rate books import as price lists with item codes, descriptions and tiers, and technicians see them in the FieldCX app.
What do the technicians use instead of the Aptora mobile app?
FieldCX: schedule, job details, checklists, photos, parts, signature and payment on the phone, with offline mode when the signal drops.
How long does a migration from Total Office Manager take?
For a single-branch contractor with dispatch, accounting and inventory, typically six to ten weeks from scope to go-live, including training. The scope document fixes the timeline before work begins.
Will our CPA be able to work in LogsNX?
Yes. Accountants get their own role with the trial balance, general ledger, journals and period controls they expect, and can export anything to Excel.

Bring your price book to the demo

We load a sample of your customers and flat-rate items before the call and show you a job from dispatch to invoice.

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